# HR DOCUMENT MANAGEMENT SOFTWARE ## Spend time on talent not paperwork, with HR document management software Don’t settle for incomplete or misplaced employee records. PandaDoc helps you create, send and eSign employee files with Human Resources workflow automation that reduces manual work. Employee documents like offer letters, employee onboarding packages, and job updates can be approved and tracked from any device. ## Easily manage HR processes and documents throughout the employee lifecycle ### Achieve operational efficiency Streamline your eSignature and approval processes, reducing the risk of manual errors. With a cloud-based HR document management system, you can use audit trails to track reviews, approvals, and signature workflows while removing process bottlenecks with automatic reminders. ### Get one centralized source of truth Employee records can get lost when they’re kept in multiple file management systems. Ditch paper documents and centralize digital files in one document management solution, ensuring fast access to these HR records while utilizing advanced search, activity tracking, and real-time notifications. ### Set new hires up for success With PandaDoc Rooms, new hires have access to training and onboarding materials in a centralized location. Add an engaging welcome page to greet new employees and showcase your company culture. Create onboarding paths and task lists so new hires know exactly what to do and where to find the resources they need. When onboarding is organized and streamlined, new employees feel supported and valued from day one. - - - - - - ### Deliver a great employee experience As the competition for hiring and retention intensifies, you’ll need to leave a powerful impression. PandaDoc is user-friendly, helping you create professional-looking HR files with drag-and-drop editing. Minimize the time it takes to collect electronic signatures with automatically populated employee data. ### Ensure legal compliance and confidentiality Manual processes make it difficult to eliminate errors and keep HR documents and sensitive information secure. PandaDoc is a software solution with dedicated [workspaces](/content/features/collaborate/workspaces/index.html) and customizable access rights and permissions for external and internal collaborators. All while adhering to HIPAA compliance and using SOC 2 Type II certification for the highest standards of data protection. ## Try features that fortify HR processes ### Templates Create professional-looking HR documents in minutes with reusable templates and consistent content library items. [Learn more](/content/templates/index.html) ### Approval workflows Instead of emailing back and forth, set up automated approval workflows, signing orders, reminder notifications alongside access levels with team roles to speed up document completion. [Learn more](/content/workflow-approval-software/?ss=page_hr_undefined&lng=en-US/index.html) ### Bulk Send Automate the sending of multiple documents to multiple team members across your organization so you do not have to waste time with routine tasks. [Learn more](/content/features/send/bulk-send/index.html) ### Tracking Know with just a glance who’s received, filled out, or eSigned your digital documents. PandaDoc makes auditing a breeze and following up foolproof with auto-reminders. [Learn more](/content/document-tracking-software/index.html) ### Conditional content Personalise the employee experience by automatically populating content such as text, pictures and videos based on the employee location, role or other variables. [Learn more](/content/features/create/smart-content/index.html) ### Custom user roles Allow or restrict access rights to the users of your HR department and ensure legal compliance and confidentiality with advanced security features. [Learn more](https://support.pandadoc.com/en/articles/9715043-account-roles) ### HR automations and integrations HR integrations and automations help you pull and push information between PandaDoc and your HRIS and ATS systems as well as document storage solutions. ## Customers like you depend on PandaDoc Watch how Impact Networking simplifies the HR document process. Press O for more options ## Frequently asked questions - ### What is HR document management software? HR document management software helps Human Resource teams manage and organize HR and employee documents. A robust HR document management tool streamlines HR processes by helping teams create, manage, collaborate, and track documents from a central location vs. creating files and storing them separately. - ### What are the benefits of using HR document management software? Having documents in multiple locations can be a headache for HR teams, employees, and candidates. An HR document management software creates a source of truth so everyone knows where to go to access the files they need when they need them. - ### How can eSignature solutions benefit HR document management? From offer letters to onboarding documents, HR teams constantly manage multiple documents. eSignature solutions help teams organize, manage, and track approvals. Electronic signature platforms allow teams to collect eSignatures securely. Tools with approval workflows help teams minimize mistakes on contracts and proposals and get agreements out the door faster. - ### What features should I look for in HR document management? The ideal HR document management system will make your HR team’s lives easier by streamlining the document management and creation process. Look for products with the following features: - Document creation. Forget using disparate systems to create, manage, and [track documents](/content/features/sign/document-tracking/?cid=fdgdfgdf/index.html) With HR document management systems like PandaDoc, you can do all of this in a single location - Security controls. HR documents and employee files contain sensitive information. Ensure your HR document management platform has secure access controls and [enhanced security and compliance](/content/security/?cid=fdgdfgdf/index.html) - [Workflow automation](/content/workflow-automation-software/?cid=fdgdfgdf/index.html) Look for technology features that help your teams minimize repetitive, manual processes. - Document approval workflows. Some documents require stakeholder approvals. Approval workflows let you automate this process and create lists of approvals and notifications for different team members.